Nutrien is a family of companies with operations both inside and outside of Canada.
Organizations Covered by this Policy
The Nutrien family (“Nutrien Family”) includes the parent company, Nutrien Ltd. and its affiliated entities.
Policy of Compliance
It is Nutrien's policy to comply with the privacy legislation within each jurisdiction in which we operate. Sometimes the privacy legislation and / or an individual's right to privacy are different from one jurisdiction to another.
What is Personal Information?
What Personal Information Do We Collect?
We collect and maintain different types of personal information in respect of those individuals who seek to be, are, or were employed by us, including the personal information contained in:
- resumes and/or applications;
- references and interview notes;
- photographs and video;
- letters of offer and acceptance of employment;
- mandatory policy acknowledgement sign-off sheets;
- payroll information; including but not limited to social insurance number, pay cheque deposit information, and GRRSP/ESP information;
- wage and benefit information;
- forms relating to the application for, or in respect of changes to, employee health and welfare benefits; including, short and long term disability, medical and dental care; and
- beneficiary and emergency contact information.
In addition to the examples listed above, personal information also includes information such as name, home address, telephone, personal email address, date of birth, employee identification number and marital status, and any other information necessary to Nutrien's business purposes, which is voluntarily disclosed in the course of an employee's application for and employment with Nutrien.
As a general rule, Nutrien collects personal information directly from you. If not otherwise required or permitted by law or regulatory requirements, where the personal information that we collect about you is held by a third party, we will obtain your permission before we seek out this information from such sources.
Nutrien will only collect, process or use personal information in as far as this is permitted or instructed by applicable law or regulatory requirements. Where permitted or required by applicable law or regulatory requirements, we may collect information about you without your knowledge or consent.
Why Do We Collect Personal Information?
The personal information collected is used and disclosed, as reasonably required for our business purposes, including establishing, managing or terminating your employment relationship with Nutrien. Such uses include:
- determining eligibility for initial employment, including the verification of references and qualifications;
- administering pay and benefits;
- processing employee work-related claims (e.g. worker compensation, insurance claims, etc.)
- establishing training and/or development requirements;
- conducting performance reviews and determining performance requirements;
- assessing qualifications for a particular job or task;
- gathering evidence for disciplinary action, or termination;
- establishing a contact point in the event of an emergency (such as next of kin);
- complying with applicable labour or employment statutes;
- compiling directories;
- ensuring the security of company-held information; and
- such other purposes as are reasonably required by Nutrien in connection with your employment.
The work output of Nutrien's employees, whether in paper record, computer files, or in any other storage format belongs to us under the conditions foreseen by applicable law, and - to the extent permitted by law - that work output, and the tools used to generate that work output, are subject to review and monitoring by Nutrien.
In the course of conducting our business, we may – under the conditions accepted by applicable law and after having respected all compulsory procedures - monitor employee activities and our premises and property, for organizational and production-related needs and/or for safety at work needs. For example, some of our locations are equipped with surveillance cameras. These cameras are generally in high risk areas or plant sites. Where in use, surveillance cameras are there for the protection of employees and third parties, and to protect against theft, vandalism and damage to Nutrien's goods and property. They do not aim at controlling the working activity of the individual employee. Generally, recorded images are routinely destroyed and not shared with third parties unless there is suspicion of a crime, in which case they may be turned over to the police or other appropriate government agency or authority. If recorded, the images will be kept with a maximum of 1 month, except if law authorizes, expressly or explicitly, a longer period or prescribes a shorter period. Pursuant to our Acceptable Use of Computer Systems, Equipment, Infrastructure and Internet Systems Policy, we have the capability to monitor the employees' business use of computer and e-mail.
If imposed by the applicable law or regulatory requirements, we shall notify each employee the purposes of the surveillance, the duration of storing of information and categories of third parties to whom the information may be disclosed.
This section is not meant to suggest that all employees will in fact be monitored or their actions subject to constant surveillance. We have no duty to so monitor. It is meant to bring to your attention the fact that – in compliance with the applicable data protection laws - such monitoring may occur and may result in the collection of personal information from employees (e.g. through their use of our resources). When using Nutrien equipment or resources employees should only have a limited expectation of privacy with respect to their use of such equipment or resources.
How Do We Use Your Personal Information?
We may use your personal information:
- for any additional purposes that we advise you of and where your consent is required by law we have obtained your consent in respect of the use or disclosure of your personal information.
We may use your personal information without your knowledge or consent where we are permitted or required by applicable law or regulatory requirements to do so.
When Do We Disclose Your Personal Information?
In consideration of local legislation, we may share your personal information with our employees, contractors, consultants and other parties (including other members of the Nutrien Family) who require such information, if and to the extent necessary for them, to assist us with establishing, managing or terminating our employment relationship with you, including: parties that provide products or services to us or on our behalf and parties that collaborate with us in the provision of products or services to you. In some instances, such parties may also provide certain information technology and data processing services to us so that we may operate our business. Personal information is only transferred by us to another country, including within the Nutrien Family, if this is required or permitted under the applicable data protection law, in particular only in as far as a reasonable level of data protection is guaranteed in the recipient country. Insofar, we may share personal information with such parties both in and outside of your home jurisdiction, and as result, your personal information may be collected, used, processed, stored or disclosed in Canada and in the United States of America, and in some cases, other countries. If imposed by the applicable law or regulatory requirements, the collecting, use, processing, storage or disclosing and transferring, will only take place after obtaining the required permission by the respective authorities.
Further, your personal information may be disclosed:
- as permitted or required by applicable law or regulatory requirements. In such a case, we will endeavor to not disclose more personal information than is required under the circumstances;
- to comply with valid legal processes such as search warrants, subpoenas or court orders;
- as part of Nutrien's regular reporting activities to other members of the Nutrien Family (including outside of your home jurisdiction);
- to protect the rights and property of Nutrien;
- during emergency situations or where necessary to protect the safety of a person or group of persons;
- where the personal information is publicly available; or
- with your consent where such consent is required by law.
We will only disclose personal information insofar as permitted or required by applicable law or regulatory requirements. In any case, we will not disclose more personal information than is required under the circumstances.
Notification and Consent
Save in respect of sensitive personal date, privacy laws do not generally require Nutrien to obtain your consent for the collection, use or disclosure of personal information for the purpose of establishing, managing or terminating your employment relationship. In addition, we may collect, use or disclose your personal information without your knowledge or consent where we are permitted or required by applicable law or regulatory requirements to do so.
We will only collect and process your sensitive personal data with your explicit consent or as otherwise permitted by law or regulatory requirements. Sensitive personal data includes data in relation to health, medical and dental care and disability benefits.
To the extent that your consent is required, we will obtain a positive indication from you that you consent to Nutrien collecting, using and disclosing your personal information for the purposes stated above (including any other purposes stated or reasonably implied at the time such personal information was provided to us).
Where your consent was required for our collection, use or disclosure of your personal information, you may, at any time, withdraw your consent. All communications with respect to such withdrawal or variation of consent should be in writing.
How is Your Personal Information Protected?
Nutrien will maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal information in question. These safeguards are designed to protect your personal information from loss and unauthorized access, copying, use, modification or disclosure.
How Long is Your Personal Information Retained?
Except as otherwise permitted or required by applicable law or regulatory requirements, Nutrien endeavors to retain your personal information only for as long as it believes is necessary to fulfill the purposes for which the personal information was collected (including, for the purpose of meeting any legal, accounting or other reporting requirements or obligations), with a maximum of 1 year after the termination of your employment with Nutrien, except if law authorizes, expressly or explicitly, a longer period or prescribes a shorter period. If destroying or erasing your personal information is not mandatory by law, we may make it anonymous such that it cannot be associated with or tracked back to you.
Updating Your Personal Information
It is important that the information contained in our records is both accurate and current. If your personal information happens to change during the course of your employment, please keep us informed of such changes.
Access to Your Personal Information
You can ask to see the personal information that we hold about you. If you want to review, verify or correct your personal information, please contact the office of our Privacy Officer using the contact information set out below. Please note that any such communication must be in writing.
When requesting access to your personal information, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal information that we hold about you. Except if forbidden by the applicable law or regulatory requirements, we may charge you a fee to access your personal information; however, we will advise you of any fee in advance. If you require assistance in preparing your request, please contact the office of our Privacy Officer.
Your right to access the personal information that we hold about you is, in principle, absolute. However, there are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the personal information that we hold about you. In case, your personal information has been destroyed, erased or made anonymous in accordance with our record retention obligations and practices, your right to access your personal information may be restrained.
In the event that we cannot provide you with access to your personal information, we will endeavour to inform you of the reasons why, subject to any legal or regulatory restrictions.
Inquiries or Concerns?