Nutrien Ltd. and its affiliated entities are a family of companies with operations both inside and outside of Canada (the “Nutrien Family”). The Nutrien Family is committed to maintaining the accuracy, confidentiality and security of your personal data.
The Nutrien Family has adopted a series of policies in order to address the specific privacy concerns of certain groupings of individuals and specific issues relating to the use of the website of the Nutrien Family.
Policy of compliance
What is personal data?
What personal data do we collect?
We collect and maintain different types of personal data in respect of those individuals who seek to be, are, or were employed by us, including:
- name, home address, telephone, work and personal email address, date of birth, gender, Employee identification number and marital status;
- details of the terms of employment, job duties, job location, working arrangements, seniority data, line management details, Employee ID number, performance ratings, IT usage information, utilization records, hire/re-hire date, termination date, job history and business travel arrangements;
- photographs and video;
- payroll information; including but not limited to social insurance number, tax information, pay cheque deposit information, and information about pension plans and group insurance;
- wage and benefit information, including but not limited to expense reimbursement details, benefit information, bank account details, direct deposit/credit arrangements, bonus, additional pay, variable compensation;
- family composition, beneficiary and emergency contact information;
- medical certificates and details of health and sickness absence;
- details of any disciplinary investigations and proceedings;
- any personal data contained in:
- resumes and/or applications;
- references and interview notes;
- letters of offer and acceptance of employment, and employment agreements;
- mandatory policy acknowledgement sign-off sheets;
- forms relating to the application for, or in respect of changes to, Employee health and welfare benefits; including, short and long term disability, medical and dental care; and
- any other information necessary to Nutrien Europe’s business purposes, which is voluntarily disclosed in the course of an Employee's application for and employment with Nutrien Europe, including in e-mail or other correspondence.
As a general rule, Nutrien Europe collects personal data directly from you. If not otherwise required or permitted by law or regulatory requirements, where the personal data that we collect about you is held by a third party, we will obtain a valid legal basis, which may be your consent when required before we seek out this information from such sources.
Nutrien Europe will only process personal data in as far as this is permitted or instructed by applicable law or regulatory requirements.
Why do we collect personal data?
The personal data collected is processed as reasonably required for our business purposes, including establishing, managing or terminating your employment relationship with Nutrien Europe. Such uses include:
- determining eligibility for initial employment, including the verification of references and qualifications;
- administering pay and benefits;
- processing Employee work-related claims (e.g. worker compensation, insurance claims, etc.);
- managing corporate travel arrangements;
- establishing training and/or development requirements;
- conducting performance reviews and determining performance requirements;
- assessing qualifications for a particular job or task;
- gathering evidence for disciplinary action or termination;
- legal proceedings (including any actions preceding legal proceedings) and obtaining legal advice;
- establishing a contact point in the event of an emergency (such as next of kin);
- health and safety (including sickness administration, disability cases, …);
- complying with applicable labor, tax, social security and other legal requirements;
- maintaining and monitoring usage of internal networks and IT systems as further detailed below under the section “Monitoring”;
- compiling directories;
- ensuring the security of company-held information;
- for due diligence purposes in the event of a change in ownership of, or a grant of a security interest in, all or a part of Nutrien Europe and/or the Nutrien Family through, for an example, an asset or share sale, or some other form of business combination, merger or joint venture; and
- such other purposes as are reasonably required by Nutrien Europe in connection with your employment.
The work output of Nutrien Europe’s Employees, whether in paper record, computer files, or in any other storage format belongs to Nutrien Europe under the conditions foreseen by applicable law, and - to the extent permitted by law - that work output, and the tools used to generate that work output, are subject to review and monitoring by Nutrien Europe and/or other members of the Nutrien Family.
In the course of conducting our business, we may – under the conditions accepted by applicable law and after having respected all compulsory procedures - monitor Employee activities and our premises and property, for organizational and production-related needs and/or for safety at work needs. For example, some of our locations are equipped with surveillance cameras. These cameras are generally in high risk areas or plant sites. Where in use, surveillance cameras are there for the protection of Employees and third parties, and to protect against theft, vandalism and damage to Nutrien Europe’s goods and property. They do not aim at controlling the working activity of the individual Employee. Generally, recorded images are routinely destroyed and not shared with third parties unless there is suspicion of a crime, in which case they may be turned over to the police or other appropriate government agency or authority. If recorded, the images will be kept with a maximum of 1 month, except if law authorizes, expressly or explicitly, a longer period or prescribes a shorter period. Pursuant to our “Acceptable Use of Computers and Communications Systems Policy”, we have the capability to monitor the Employees' business use of computer and e-mail, under the conditions accepted by applicable law and after having respected all compulsory procedures.
If imposed by the applicable law or regulatory requirements, we shall notify each Employee the purposes of the surveillance, the duration of storing of information and categories of third parties to whom the information may be disclosed.
This section is not meant to suggest that all Employees will in fact be monitored or their actions subject to constant surveillance. We have no duty to so monitor. It is meant to bring to your attention the fact that - in compliance with the applicable data protection laws - such monitoring may occur and may result in the collection of personal data from Employees (e.g. through their use of our resources).
How do we use your personal data?
We may use your personal data:
- for any additional purposes that we advise you of and for which we have a legal basis, which may for instance be your consent when such consent is required by applicable law.
When do we disclose your personal data?
Personal data is only transferred by us to another country, including within the Nutrien Family, if this is required or permitted under the applicable data protection law, in particular only in as far as a reasonable level of data protection is guaranteed in the recipient country. Insofar, we may share personal data with such parties both in and outside of your home jurisdiction, and as result, your personal data may be processed in Canada and in the United States of America, and in some cases, other countries. Such transfer shall only be made possible provided the appropriate guarantees and safeguards are in place.
Further, your personal data may be disclosed:
- as permitted or required by applicable law or regulatory requirements. In such a case, we will endeavor to not disclose more personal data than is required under the circumstances;
- to comply with valid legal processes such as search warrants, subpoenas or court orders;
- as part of Nutrien Europe’s regular reporting activities to other members of the Nutrien Family (including outside of your home jurisdiction);
- to protect the rights and property of Nutrien Europe if such rights are not overridden by the rights of the data subject;
- during emergency situations or where necessary to protect the safety of a person or group of persons; or
- with your consent where such consent is required by law.
We will only disclose personal data insofar as permitted or required by applicable law or regulatory requirements. In any case, we will not disclose more personal data than is required under the circumstances.
Lawfulness of processing
We make sure that our processing of personal data has a legal basis under applicable law.
In general, the processing of your personal data is based on the necessity for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract. Such processing will in addition be based on our legitimate interest to process your personal data in order to evaluate your application for employment, to perform your employment agreement or to terminate your employment.
When we have a legal obligation to process your personal data, for instance in the field of social security and social protection law, the processing will be based on the necessity to comply with such legal obligation.
We will only process Special Categories (as defined hereinafter) of personal data when required by law or when there is another legal basis (e.g. for the management of Nutrien Europe’s legal proceedings), and only after establishing appropriate safeguards. “Special Categories” of personal data are sensitive personal data which includes data relating to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, biometric data, health, sex life, sexual orientation or data relating to offences, criminal convictions or security measures, or any other data identified as such under applicable local laws.
In circumstances where under applicable law, we would require consent prior to a certain processing, we will make sure to obtain consent first.
In circumstances where your consent was required for a certain processing of your personal data, you may, at any time, withdraw your consent subject to legal or contractual restrictions and reasonable notice, by contacting the local privacy contact. All communications with respect to such withdrawal or variation of consent should be in writing.
How is your personal data protected?
Nutrien Europe will maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal data in question. These safeguards are designed to protect your personal data from loss and unauthorized access, copying, use, modification or disclosure.
How long is your personal data retained?
Except as otherwise permitted or required by applicable law or regulatory requirements, Nutrien Europe endeavors to retain your personal data only for as long as it believes is necessary to fulfill the purposes for which the personal data was collected (including, for the purpose of meeting any legal, accounting or other reporting requirements or obligations), with a maximum of 1 year after the termination of your employment with Nutrien Europe, except (i) if law authorizes, expressly or explicitly, a longer period or prescribes a shorter period and (ii) if at the end of such 1 year period, the processing of the personal data would still be required for the purpose of legal proceedings or would still be required by applicable law. If destroying or erasing your personal data is not mandatory by law, we may make it anonymous such that it cannot be associated with or tracked back to you.
Updating your personal data
It is important that the information contained in our records is both accurate and current. If your personal data happens to change during the course of your employment, please keep us informed of such changes.
Access to your personal data and other rights
You have a right to request from Nutrien Europe (controller) access to, and rectification or erasure of personal data, or restriction of processing concerning yourself, or to object to processing, as well as a right to data portability.
If you want to perform your rights, please contact your local privacy contact or your direct supervisor, or, alternatively, the office of our group Privacy Officer using the contact information set out below. Please note that any such communication must be in writing.
When you want to perform your rights, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal data that we hold about you. When allowed by the applicable law or regulatory requirements, we may charge you a fee for any data access request; however, we will advise you of any fee in advance.
You also have the right to lodge a complaint with the competent supervisory authority.
Your rights mentioned in this section are, in principle, absolute. However, there are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the personal data that we hold about you.
Inquiries or concerns?
(403) 225-7542 Direct
1-877-247-4866 Toll Free
You may in addition contact the local privacy contact of the relevant Nutrien Europe affiliate.